Print member barcode labels

Who this is for

This guide is for desk staff, managers, and owners printing a new or replacement barcode sticker for a member card. Any active staff member who can open the Members directory can print labels; printing does not change a member or record attendance.

Before you begin

• Select the studio location whose members you are working with.
• Use US Letter stock laid out as 12 portrait stickers: 3 columns by 4 rows, each sticker 2 by 2.5 inches. These are the white labels for the green attendance cards, not Avery 5160 address labels.
• Load no more than one visible Members page at a time. PositiveForm bounds a label run to 25 selected members.

Steps

1. Open Members and use the location, search, and filters to reach the people who need stickers.
2. Check the selection box in the first column beside each member. The header checkbox selects all member rows on the current visible page; it does not select staff-only rows or people on another page.
3. Click the print button above the table, at the right of the heading row. With nothing selected it reads Print barcode labels and is disabled; once you select people it counts them, as Print barcode label (1) or Print barcode labels (6). The barcode travels in browser memory, not in the page address or browser storage.
4. Review Preview. Each eligible sticker shows the Code 128-B barcode, the unique scan code, Last, First, and BLACK BELT CLUB. Change Program to print a different program on every sticker, or edit one sticker's program line in the preview. Member ID and student number stay off the sticker. No email, phone, address, or household contact data is printed. The line above the grid counts what will print, as N ready · M excluded.
5. Read the attention block before printing, headed N selected members need attention. Missing codes, duplicate selected codes, unsupported characters, and values longer than 24 characters are excluded rather than rendered as blank or unreliable stickers, and each excluded person is named with the reason.
6. Click Print calibration sheet first. Print it on plain US Letter paper, overlay it behind a label sheet, and confirm all 12 outlines align. The first outline is marked 2 × 2.5 in.
7. In the browser print dialog choose Letter, 100% scale, no margins, and turn browser headers and footers off. Do not choose Fit to page. The panel at the top of the page repeats these settings under Browser settings.
8. Load the label stock in the direction required by the printer, click Print N labels, and apply each sticker to the green attendance card.
9. Scan one finished sticker into Check-in before printing a large batch; see Run front-desk check-in. Back to Members returns you to the directory.

Printing one member's sticker from their profile

You do not need to go through the Members directory selection flow for a single replacement. From the person's own record:

1. Open the member; see Maintain member profile and notes. The More menu in the header carries the whole single-member path, on any tab: ID card, Print label, and Assign card.
2. Click ID card to read the credential before printing it. The dialog shows Member ID, the student number when there is one, and, under Operational barcode, the scan value rendered in the same Code 128-B symbology used here. A QR code never appears. Print sticker in that dialog does the same thing as Print label.
3. To attach a leftover physical card (for example a Spark code such as MS5824584), click Assign card. That opens the member's edit dialog on the Barcode field; type the scan code and save. If the code already belongs to somebody else, the save is refused, a Replace the current physical card with this code checkbox appears beneath the field, and saving again with it ticked completes the change. This is also the only place to give a barcode to somebody who has none.
4. If the barcode is missing, unsupported, or longer than 24 characters, Print label and Print sticker stay disabled, and the ID card dialog states the reason in place of the barcode, until an authorized operator corrects it.
5. Click Print label. PositiveForm opens this same barcode-labels page preloaded with just that one member, selected exactly as if you had checked their row in the directory. Continue from step 4 above.

Once a member has a barcode, Details carries the same two actions inline: under Studio, the Barcode row shows the scan value distinct from Member ID, with Print and Assign beside it. That row is absent until the member has a barcode, which is why Assign card in the More menu is the reliable way in.

Expected outcome

The browser prints one local Code 128-B sticker for every eligible selected member. The sheet is US Letter with 0.5-inch top and bottom margins, 1.0625-inch left and right margins, and 0.1875-inch gaps between the three 2-inch columns. Sheets break after 12 labels. The Members selection is capped at 25.

Printing makes no API write, does not change a barcode, does not check anyone in, and sends no member or barcode data to a print provider. Only the browser and the printer selected in its native print dialog receive the rendered page.

Recovery

If the print button is disabled in the directory, select at least one member row and wait for the directory to finish updating.

If the labels page says No members selected, the selection did not travel. Click Choose members and select rows again; the selection lives in browser memory, so reloading the labels page or opening its address directly loses it.

If it says Selection is too large, you selected more than 25 people and nothing from that selection can be printed. Go back and select fewer.

If a member appears in the attention block, do not make a sticker for that person. Return to the member record and have an authorized operator correct or associate the operational barcode. For a duplicate, resolve ownership before printing either label.

If the calibration outlines do not align, confirm Letter paper, 100% scale, no margins, and disabled headers/footers. Printer-driver scaling must also be off. Repeat the plain-paper overlay before using label stock.

If a printed label does not scan, compare the human-readable value with the member's operational barcode, then repeat calibration and print a single test label. You can always return to Browse and filter people without saving or changing anything.

Related guides

• Run front-desk check-in — scan the finished member card through the staffed check-in desk.
• Browse and filter people — select a bounded, location-scoped member set.