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Print member barcode labels

Print scanner-ready stickers from selected members' existing operational barcodes, either from the Members directory or from one member's own ID. A bounded…

Status
Draft, not yet re-verified
Who can do this
Organization owners, Managers, Staff
Required access
organization.membership
Where in PositiveForm
/members/barcode-labels
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Who this is for

This guide is for desk staff, managers, and owners printing a new or replacement barcode sticker for a member card. Any active staff member who can open the Members directory can print labels; printing does not change a member or record attendance.

Before you begin

  • Select the studio location whose members you are working with.
  • Use US Letter stock laid out as 12 portrait stickers: 3 columns by 4 rows, each sticker 2 by 2.5 inches. These are the white labels for the green attendance cards, not Avery 5160 address labels.
  • Load no more than one visible Members page at a time. PositiveForm bounds a label run to 25 selected members.

Steps

  1. Open Members and use the location, search, and filters to reach the people who need stickers.
  2. Check the selection box beside each member. The header checkbox selects all member rows on the current visible page; it does not select staff-only rows or people on another page.
  3. Click Print barcode labels (N). The barcode travels in browser memory, not in the page address or browser storage.
  4. Review Preview. Each eligible sticker shows the Code 128-B barcode, the unique scan code, Last, First, and BLACK BELT CLUB. Change Program to print a different program on every sticker, or edit one sticker's program line in the preview. Member ID and student number stay off the sticker. No email, phone, address, or household contact data is printed.
  5. Read needs attention before printing. Missing codes, duplicate selected codes, unsupported characters, and values longer than 24 characters are excluded rather than rendered as blank or unreliable stickers.
  6. Click Print calibration sheet first. Print it on plain US Letter paper, overlay it behind a label sheet, and confirm all 12 outlines align.
  7. In the browser print dialog choose Letter, 100% scale, no margins, and turn browser headers and footers off. Do not choose Fit to page.
  8. Load the label stock in the direction required by the printer, click Print N labels, and apply each sticker to the green attendance card.
  9. Scan one finished sticker into Check-in before printing a large batch; see Run front-desk check-in.

Printing one member's sticker from their profile

You do not need to go through the Members directory selection flow for a single replacement. From the person's own record:

  1. Open the member and click Details; see Maintain member profile and notes. Under Studio, the Barcode row shows the scan value distinct from Member ID, rendered as the same Code 128-B symbology used here. A QR code never appears.
  2. If the barcode is missing, duplicated, unsupported, or longer than 24 characters, Print stays disabled for the same reason this page would give under needs attention, until an authorized operator corrects it.
  3. To attach a leftover physical card (for example a Spark code such as MS5824584), click Assign beside Barcode, type the scan code, and save. If that person already has a physical card, check Replace the current physical card with this code and save.
  4. Click Print beside Barcode. PositiveForm opens this same barcode-labels page preloaded with just that one member, selected exactly as if you had checked their row in the directory. Continue from step 4 above.

Expected outcome

The browser prints one local Code 128-B sticker for every eligible selected member. The sheet is US Letter with 0.5-inch top and bottom margins, 1.0625-inch left and right margins, and 0.1875-inch gaps between the three 2-inch columns. Sheets break after 12 labels. The Members selection is capped at 25.

Printing makes no API write, does not change a barcode, does not check anyone in, and sends no member or barcode data to a print provider. Only the browser and the printer selected in its native print dialog receive the rendered page.

Recovery

If Print barcode labels is disabled, select at least one member row and wait for the directory to finish updating.

If a member appears under needs attention, do not make a sticker for that person. Return to the member record and have an authorized operator correct or associate the operational barcode. For a duplicate, resolve ownership before printing either label.

If the calibration outlines do not align, confirm Letter paper, 100% scale, no margins, and disabled headers/footers. Printer-driver scaling must also be off. Repeat the plain-paper overlay before using label stock.

If a printed label does not scan, compare the human-readable value with the member's operational barcode, then repeat calibration and print a single test label. You can always return to Browse and filter people without saving or changing anything.